Event Equipment Hauling

First 30 days

Set up a cargo van, box truck, or trailer with moving blankets, bins, straps, dollies, and uniforms. Choose a tight niche: rental overflow, caterer logistics, wedding setup hauling, or corporate event transport. Call local event rental firms, caterers, planners, florists, AV companies, and venues. Offer peak-day overflow delivery, late-night pickup, and emergency replacement runs.

Days 31-60

Work under other vendors first and document performance: on-time arrival, clean load handling, photo proof, and no drama. Build pricing around route hours, crew count, mileage, late-night pickups, stairs, and waiting time. Create checklists for load-in, setup handoff, strike, and return counts. Event people remember the vendor who solves problems without needing a group chat intervention.

Days 61-90

Build recurring weekend blocks with rental firms and venues. Add weekday corporate delivery work to smooth seasonality. Train helpers on venue etiquette, item counts, and damage reporting. Consider adding storage, chair setup, or small rental inventory only after hauling demand is steady. The core product is calm execution while everyone else is holding a clipboard.

Typical operators report $150–$400 for small local event deliveries, $500–$1,500 for crew-based load-in and pickup, and premium rates for late-night strikes or same-day emergencies. A small team may handle 4–12 event jobs per week during busy seasons, with slower winter periods in some markets. Costs include vehicle payments, fuel, crew labor, insurance, damaged-item claims, uniforms, and scheduling software. Net margins often range from 18%–32%. The best jobs come from vendors who already sold the event and need someone else to move the physical consequences.

• Cargo van, box truck, or trailer: $7,000–$35,000
• Dollies, carts, and hand trucks: $300–$1,200
• Moving blankets, straps, and bins: $300–$1,000
• Uniform shirts and basic PPE: $100–$500
• Scheduling and route software: $20–$150/mo
• Liability and cargo insurance: $200–$700/mo
• Phone-based inventory/photo app: $20–$100/mo

Pick 30 vendors: rental companies, caterers, florists, planners, AV teams, and venues. Call with one offer: overflow hauling and late-night pickup for the next two weekends. Event businesses often have enough work but not enough reliable hands. Bring a certificate of insurance, a simple rate card, and a promise to send arrival and completion photos. To land customer one, take the inconvenient time slot. The 11:30 p.m. pickup is where vendor loyalty begins, quietly, behind a banquet hall.